Happy Saturday, dear readers! And happy Boxing Day to those who celebrate it, too! It’s the end of the year, a time when I always think about cleaning and organizing and visioning what I want to do and be in the new year. It’s such a hopeful time, I think (though, let’s be honest, I’m always thinking about what I can clean and organize. It’s just in my nature). So today, I want to share a thought about organizing for us library graphic designers: get your digital files in order!
Really, I know countless articles seem to have been written about getting your digital files in order, but that’s because it is important. When is the last time you’ve taken a few minutes to organize your files? I know I need to, so I’m taking some time this last week of the year to make sure my file names make sense (no file1 or version2), the files are in the correct folders, and the projects that I no longer need to reference weekly or even monthly are filed in my archives. (I highly believe in having a digital archives because there will be times when you need to reuse designs, like we discussed last week, and your files need to be accessible quickly for these times, too.)
There a countless different systems to use for organizing digital files, from offline to online, differing opinions on where and when to backup your files, what’s the best service to use, etc., but really, any system is only as good as what you commit to using consistently. And, I believe, any system should be simple. Also, if I had to give one piece of advice, as someone who not only creates a lot of files but has to go through other people’s files in my work as an archivist, it would be: create file names that make sense even after you are done with the project. Put a date in the file name (yes, I know file explorer will tell you the date, but it is just easier if it is in the name) and don’t make it difficult to read. Never call something Project 1 or Project 2, you’ll never remember it later. And commit to a folder system that makes sense to you.
If you need a bit of inspiration, I found Marie Kondo’s latest book, written with Scott Sonenshein, Joy at Work: Organizing Your Professional Life (https://shop.konmari.com/collections/books/products/joy-at-work-organizing-your-professional-life) to be wonderful. I was worried that given this year has been a year of working at home that her latest book would not be useful, but I shouldn’t have worried. It was still relevant and inspirational and, although I don’t think I’ll be able to get my file numbers as lean as suggested in the book, it does provide inspiration for doing so. (In full disclosure, I loved Kondo’s first book and really do feel like her method was life-changing for getting our house in order before the chaos that is a baby came into it and will never not use her method for folding clothes again. And I love organizing, so it isn’t really surprising I found her latest book inspiring, too.)
So let’s start the new year with tidy digital files so we can spend more time designing and less time looking for misplaced icons and logos. I look forward to spending the next year creating lots of projects and new designs for my library and I hope you do, too.
Thanks for being here, reading, and creating to ensure our libraries are able to communicate beautifully and well with our communities. I hope the end of the year goes well for you and the start of 2021 brings hope and inspiration. Oh, and remember, it’s always easier to keep your digital files organized as you go rather than having to do a cleanup at the end of each year. 😉 Until next year, allons-y, friends!